A couple of months ago, a Stockholm-based AI startup reached out to us with a challenge we’ve heard many times before:
“We have a killer idea, but we can’t find the talent to ship it fast enough.”
They were building a conversational AI platform for the Nordic B2B service sector—a smart assistant that helps companies manage incoming service requests, auto-schedule tasks, and optimize time allocations using ML-powered predictive logic.
The vision was strong. The pain point was clearer: no in-house capacity to build, test, or deploy it fast enough.
The Bottlenecks:
Hiring AI/ML talent in Sweden was dragging. Too slow, too expensive, and not flexible. No working internal automation stack—manual ops were eating up to 20 hours/week. MVP deadlines were slipping. Investors were circling, but the product wasn’t ready.
Our Solution: Build the Right Team, Fast
_Within 3 weeks, we assembled and onboarded a cross-functional, dedicated team: _ 3 ML Engineers (NLP focus) 1 Backend Developer (Python, FastAPI) 1 Frontend Developer (Vue + Tailwind) 1 Automation Specialist
The results were almost immediate:
🚀 MVP Progress, Unlocked The team rebuilt the training pipeline for their NLP model, allowing better language model accuracy (by 23%) and faster iteration. The backend was modularized, letting them run smaller A/B tests with fewer bugs. We even helped shape the UX around AI suggestions.
📉 Automation Impact: 80 Hours Saved Monthly Their day-to-day was full of noise: onboarding workflows, email parsing, internal ticket triage. Our automation specialist mapped all their ops and rebuilt them on 8n8—a no-code/low-code automation platform.
The result? They recovered 80 hours/month. That’s 2 full work weeks saved. And their investors noticed.
🔁 Feedback Loops & Client Collaboration The team didn’t just build and go dark. We implemented weekly delivery sprints with demo reviews, integrated directly into the startup’s roadmap. They loved that. Our engineers participated in investor demo prep calls. We were a tech team and a partner.
Key Takeaways:
Speed doesn’t mean chaos. With the right outsourced partner, you ship better and faster. Automation is a force multiplier. 8n8 helped this client unlock efficiency and reclaim focus. Outsourcing isn’t just code delivery—it’s business acceleration.
Today, the client is demo-ready, has closed pre-seed funding, and is talking about long-term collaboration with us for v2.0.
**If you’re building anything AI and struggling to hit deadlines, get in touch. We build teams that deliver—on product, and on business outcomes.